6050 -INFORMAL BIDDING FOR CONSTRUCTION OR REPAIR WORK COSTING LESS THAN $300,000
All contracts for construction or repair work costing less than $300,000 shall comply with the requirements of this policy.
Informal bids shall be obtained for construction and repair contracts between $5,000 and $300,000. Quotations from contractors may be solicited by telephone or written quotes. Informal bids are recommended, but not required, for construction and repair work costing less than $5,000. Contracts involving expenditures exceeding $90,000 must receive prior approval from the Board.
Dividing contracts to evade the informal bidding requirements is prohibited.
The standards for awarding informal contracts are the same as those standards for formal ones. Such contracts shall be awarded to the lowest responsible bidder, considering quality and the time specified in the bids for performance on the contract.
Records of all informal bids shall be kept by the initiator of the purchase requisition for the time required by statute or regulation and shall be available to public inspection. Such records should include the date the bid is received, from whom it is received, and for what project. If an award is made to other than the low bidder, the reasons for such an award should be thoroughly documented.
The Superintendent shall development regulations and procedures for the implementation of this policy.
Legal Reference: G.S. 115C-521, -524; 143-131
Cross Reference: Policy 7400 - Contract Administration
Adopted Effective: July 1, 1999
Revised Effective: October 10, 2002
Revised Effective: May 18, 2006
