Series 6000 - Support Services topics

6000 -PURCHASING

All purchases of equipment, materials and supplies will be made in accordance with all applicable laws and regulations, including Chapter 143 Article 8 of the North Carolina General Statutes, Board policy and any purchasing regulations and procedures.

6010 -PURCHASE ORDERS AND CONTRACTS

All purchases of goods, services, and equipment for which the school system will be responsible for payment shall be made on official purchase orders, properly approved and executed.

6030 -VENDOR RELATIONS

In all procurement activities, employees and agents of the Board shall:

6040 -SPECIFICATIONS

The Superintendent or designee shall have the authority to review, modify, and approve bid specifications.

6050 -INFORMAL BIDDING FOR CONSTRUCTION OR REPAIR WORK COSTING LESS THAN $300,000

All contracts for construction or repair work costing less than $300,000 shall comply with the requirements of this policy.

6060 -FORMAL BIDDING FOR CONSTRUCTION OR REPAIR WORK COSTING MORE THAN $300,000

All construction or repair contracts which require public advertising and competitive bidding shall be awarded by action of the Board upon the recommendation of the Superintendent or his/her designee.

6065 -DISPUTE RESOLUTION POLICY FOR CONSTRUCTION AND REPAIR CONTRACTS

The Board establishes this dispute resolution system to facilitate the prompt and fair resolution of disputes with amounts in controversy in excess of $15,000.

6070 -MINORITY BUSINESS ENTERPRISE PARTICIPATION IN CONSTRUCTION AND PURCHASE CONTRACTS

It is the policy of the Board to provide minorities equal opportunity to participate in all aspects of the school system's contracting and purchasing programs.

6075 - USE OF PROPOSALS TO AWARD SERVICE CONTRACTS

The Durham Public School System shall solicit proposals for service contracts when the contracts are expected to result in charges of greater than $90,000 in any fiscal year.

6080 -FACILITY EXPANSION PLANNING AND LONG-RANGE NEEDS

The significance of providing school facilities that enhance the district's educational program is recognized by the Board.

6085 -FACILITY DESIGN

The Board is committed to the design of new and renovated facilities in a manner that maximizes the use of space, conserves environmental resources, and produces structurally sound and safe buildings.

6090 -NAMING NEW SCHOOLS

New schools built in the Durham Public Schools normally will be named after townships, regions, or community characteristics.

6095 -CHANGE ORDERS ON CONSTRUCTION PROJECTS

Change orders on construction projects may be processed and approved by the Superintendent or designee within the Superintendent’s contracting authority, not to exceed project funds.

6100 -DISPOSITION OF SCHOOL PROPERTY

When the Board finds that any building, site, or other real property owned or held by the Board is no longer suitable or necessary for public school purposes, the Board will offer the Board of County Commissioners the first option to obtain the property at a fair market price.

6110 -SALE OF PRODUCTS OF VOCATIONAL EDUCATION PROGRAMS

All services, properties and products generated through vocational education programs may be sold or disposed of through:

6200 -FACILITIES SERVICES

It shall be the duty and responsibility of Facilities Services to safeguard the investment made in public schools.

6210 -DUTIES OF FACILITIES SERVICES DIRECTOR

The Facilities Services Director shall be responsible for maintaining the buildings and grounds owned and operated by the Durham Public Schools and other duties as assigned.

6220 -DUTIES OF PRINCIPALS, TEACHERS & JANITORS IN FACILITIES SERVICES & OPERATIONS PROGRAMS

It shall be the duty of every principal in charge of a school building and every teacher to instruct students in the proper care of public property.

6230 -ALTERATIONS OF FACILITIES OR EQUIPMENT

Alterations of facilities, grounds, or equipment of the school system, including installation of personal equipment requiring wiring, carpentry, plumbing, or other changes, shall be allowed only upon the prior approval of the Superintendent or designee.

6250 -FACILITY CONSTRUCTION AND REPAIR - AMERICANS WITH DISABILITIES ACT COMPLIANCE

All new school system construction shall be designed and constructed such that it is readily accessible to and usable by disabled individuals in compliance with the Americans with Disabilities Act.

6300 -EMPLOYEE HEALTH AND SAFETY

The school system shall be in compliance with the safety rules and regulations of the N.C. Department of Labor, which administers the Occupational Safety and Health Act of 1970 (OSHA), as amended.

6305 -DISTRICT EMERGENCY OPERATIONS AND CRISIS MANAGEMENT PLAN

A District Emergency Operations and Crisis Management Plan shall be developed, maintained, and implemented to identify potential hazards, mitigate contributing factors, and prepare our staff and students to respond quickly and responsibly to emergencies.

6310 -VANDALISM/THEFT

Vandalism is the willful destruction of school property, equipment or materials.

6320 -FIRE DRILLS

It shall be the duty of the principal to conduct a fire drill during the first week after the opening of school and thereafter at least one fire drill each school month, in each building in the principal's charge, where children are assembled.

6330 -FIRE PREVENTION

Principals shall have the following duties regarding fire hazards during periods when they are in control of a school:

6340 -PEST MANAGEMENT

The Durham Public Schools Board of Education supports clean and safe facilities for its staff, students and the public.

6400 -SCHOOL BUS TRANSPORTATION

The Durham Public Schools Board of Education directs the Superintendent to operate a pupil transportation system based upon the General Statutes of North Carolina concerning pupil transportation.

6405 -TRANSPORTATION FOR INSTRUCTIONAL FIELD TRIPS AND EXTRACURRICULAR ACTIVITIES

Off-Campus Use of Yellow School Buses - The Board authorizes the Superintendent or designee to approve the use of regular public school buses to transport students for off-campus, regularly scheduled instructional field trips during or after school hours.

6420 -DUTIES AND RESPONSIBILITIES OF SCHOOL BUS DRIVERS

School bus drivers shall have all qualifications prescribed by the regulations of the State Board of Education.

6425 -REDUCED IDLING OF SYSTEM-OPERATED VEHICLES

In the interest of reducing excessive exhaust emissions and conserving fuel and financial resources, it is the policy of the Durham Public Schools Board of Education to reduce unnecessary idling of school buses and other vehicles operated by the Durham Public Schools.

6430 -SCHOOL BUS PASSENGERS

The principal shall make certain that all passengers assigned to a school bus for transportation are informed and cautioned, through class instruction, supervision, and otherwise, of the responsibility of the individual passenger for conduct and safety.

6440 -BUS MAINTENANCE

It shall be the responsibility of the transportation director to maintain all buses in safe and proper operational order, placing first priority on the maintenance of those buses assigned to the transportation of pupils to and from school.

6450 -CONTRACT TRANSPORTATION

To meet its student transportation needs, the Board may enter into private contracts with any person, firm or corporation for the transportation of students for any purpose for which the school system is authorized to operate public school buses in accordance with state law.

6460 -SCHOOL SYSTEM VEHICLES

All buses and other vehicles owned by the school system shall be titled in the name of the Board and purchased in accordance with state law and relevant Board policies.

6470 -TRAFFIC AND PARKING ON SCHOOL SYSTEM PROPERTY

This policy establishes the rules and regulations governing driving and parking motor vehicles and other modes of conveyance on school system property.

6500 -CHILD NUTRITION PROGRAMS

All schools shall participate in the National Child Nutrition Program, under the jurisdiction of the State Department of Public Instruction, Division of Child Nutrition.

6520 -FREE AND REDUCED-PRICE MEALS

The child nutrition services program shall participate in the national school lunch program, school breakfast program, and receive commodities donated by the United States Department of Agriculture.

6530 - MEAL CHARGE POLICY

The purpose of this policy is to insure compliance with federal reporting requirements for the Child Nutrition Program and to provide oversight and accountability for the collection of outstanding student meal balances.