4204 -ACCESS TO STUDENT RECORDS
The natural parents/legal guardians of a child, or an individual acting as parent in the absence of a parent or legal guardian, have the right to review the contents of the child's student record as defined in Policy 4200. Students 18 years of age or older or who are married (emancipated students) have the right to review their own school records. The parent/guardian of an emancipated student may examine the student's records if the child is classified as a dependent of the parent/guardian under federal income tax regulations. When a child's parents are separated or divorced, the records will be open to both parents unless a current court order specifying otherwise is provided to school officials. A copy of any court order restricting a parent's access to a student's files shall be included with the student's cumulative record and shall be complied with by all school personnel.
4204.1 A parent/guardian or eligible student may read, inspect and receive a copy of the student's record as soon as practicable, normally no more than 10 days after the request for records that are in the custody of the principal and no more than 45 days for records in the custody of the records manager.
4204.2 Fees for Copies of Records: High school students may request that transcripts be forwarded to designated institutions. Each high school will provide transcripts to up to three institutions at no charge. High schools may charge actual copying and postal costs for additional transcripts. Each graduate also is entitled to a free copy of his or her transcript. Except as outlined above, schools and the records manager are authorized to charge for copies at the same rate as charged for copies of public records as specified in Board policy.
Legal Reference: G.S.115C-402
Adopted Effective: July 2, 1992
Revised Effective: July 1, 1999
