4201 -OFFICIAL STUDENT RECORDS
Principals shall compile and maintain an official record for each student that shall contain, as a minimum, a birth certificate, attendance data, standardized test results, and grading and promotion data.
4201.1
Each student's official record also shall include notice of any suspensions for a period of more than 10 days or of any expulsion.
The superintendent or designee shall expunge any record of suspension for a period of more than 10 days or expulsion if the following criteria are met:
a. a request that the record be expunged is made to the superintendent or designee by the student’s parent or guardian, or by the student if the student is at least 16 years old or is emancipated;
b. the student either graduates from high school or is not suspended or expelled again during the two-year period commencing on the date of the student’s return to school after the expulsion or suspension; and
c. the superintendent or designee determines that the maintenance of the record is no longer needed to adequately serve the child or to maintain safe and orderly schools.
In addition, the superintendent may expunge any notice of suspension or expulsion from a student’s official record provided that criteria b. and c. above are met.
4201.2
Official student records shall be permanently maintained. The Superintendent is authorized to order the storage of official student records at a central location.
4201.3
Access to the official student record and any other student record shall be strictly limited in compliance with state and federal law and Board policy.
Legal Reference: G.S.115C-402
Adopted Effective: July 2, 1992
Revised Effective: July 1, 1999
Revised Effective: July 12, 2011
