1111 - BOARD OVERSIGHT OF MAJOR BUSINESS SYSTEMS
The purpose of this policy is to guide the Durham Public Schools Board of Education as it fulfills its responsibility for overseeing management of the school district’s major business systems, as enumerated herein. The Durham Public Schools Board of Education is a body corporate, not a collection of individuals. It acts as a body in accordance with the state law and local policy to govern Durham Public Schools and serve the interests of the people of Durham County. By overseeing the annual external financial audit process, monitoring the superintendent’s compliance with the auditor’s recommendations, and reviewing the integrity and performance of the district’s major business systems on a regular basis, the school board will fulfill its duty to assure the public that district resources are being used efficiently and effectively.
1111.1. The Board of Education will oversee the management of the district’s major business systems, including, but not limited to:
- Finance and Risk Management
- Human Resource Services
- Child Nutrition
- Transportation
- Construction
- Maintenance
- Facilities Support
- Security
- Communications
- Information Technology
1111.2. The Board of Education will fulfill its oversight management responsibilities by:
- Overseeing the annual external financial audit process;
- Ensuring that the superintendent acts on the auditor’s recommendations from the previous year’s audit, to address and correct these recommendations prior to the end of the fiscal year in which the audit is presented to the board and that such corrections be reported to the board;
- Reviewing the performance of all major business systems listed above at least annually, using matrices proposed by the superintendent and approved by the Board; and
- Reviewing the integrity of all major business systems at least once every three years (where integrity is defined as overall effectiveness, including structure, process, metrics, internal controls, etc.)
1111.3. The Board of Education, acting as a body, will require the superintendent to provide data and other information necessary to document effective execution and results. This data and information will be presented in committee to the board and the public through the appropriate standing committee.
Legal Reference: G.S. 115C—36,-40,-47,-105.47
Adopted Effective: March 27, 2008
